Publication Scheme

What is a Publication Scheme?

The Freedom of Information Act (2000) (FOI) requires all Public Authorities (including schools) to produce a register of the types of information it will routinely make available to the public. This publication scheme follows a template approved by the Information Commissioner.

The scheme commits our school to:

Classes of information

There are 7 classes of information we hold (see section 6 for details):

  1. Who we are and what we do.
  2. What we spend and how we spend it.
  3. What our priorities are and how we are doing.
  4. How we make decisions.
  5. Our policies and procedures.
  6. Lists and registers.
  7. The services we offer.

The classes of information will not generally include:

Making Information Available

Information will be provided on a website. Where it is impracticable to make information available on a website or when an individual does not wish to access the information by the website, the school will indicate how information can be obtained by other means and provide it by those means (see Section 6).

In exceptional circumstances some information may be available only by viewing in person. Where this manner is specified, contact details will be provided. An appointment to view the information will be arranged within a reasonable timescale.

Information will be provided in the language in which it is held or in such other language that is legally required. Where an authority is legally required to translate any information, it will do so.

Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.

Charging

Charges which may be made for information published under this scheme

The purpose of this scheme is to make the greatest amount of information readily available at minimum inconvenience and cost to the public. Charges made by the school for routinely published material will be justified and transparent and kept to a minimum.

Material which is published and accessed on a website will be provided free of charge.

Charges may be made for information subject to a charging regime specified by law.

Charges may be made to cover our costs such as:

Charges may also be made for information provided under this scheme where they are legally authorised, they are in all circumstances (including the general principles of the right of access to information held) justified and are in accordance with a published schedule or schedules of fees which is readily available to you.

Charges may also be made for making datasets (or parts of datasets) that are relevant copyright works available for re-use. These charges will be in accordance with the terms of the Re-use of Public Sector Information Regulations (2015), where they apply, or with regulations made under FOI Section 11B, or with other statutory powers of the school.

If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.

Written requests

Information held by the school that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.

The Scheme

Class 1 – Who we are and what we do

For example: Organisational information, staffing structures, locations and contacts. This will be current information only.

Information to be publishedHow to get a copyCost
Who’s who in the schoolWebsiteFree
Who’s who on the governing body and the basis of their appointmentWebsiteFree
Instrument of GovernmentWebsiteFree
Contact details for the Head teacher and for the governing body (named contacts where possible with telephone number and email address (if used))WebsiteFree
School prospectusWebsiteFree
Staffing structureWebsiteFree
School session times and term datesWebsiteFree
Class 2 – What we spend and how we spend it

For example: Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit. Current and previous financial year as a minimum.

Information to be publishedHow to get a copyCost
Annual budget plan and financial statementsHard copy1.35p per page (b&w) 5.30p per page (colour)
Capitalised fundingHard copy1.35p per page (b&w) 5.30p per page (colour)
Additional fundingHard copy1.35p per page (b&w) 5.30p per page (colour)
Pay policyHard copy1.35p per page (b&w) 5.30p per page (colour)
Governors’ allowancesHard copy1.35p per page (b&w) 5.30p per page (colour)
Class 3 – What our priorities are and how we are doing

For example: Strategies and plans, performance indicators, audits, inspections and reviews). Current information as a minimum.

Information to be publishedHow to get a copyCost
School profile:
  • Government supplied performance data
  • The latest Ofsted report:
    • Summary
    • Full report
WebsiteFree
Performance management policy and procedures adopted by the governing body.Hard copy1.35p per page (b&w) 5.30p per page (colour)
Schools future plans / School Improvement PlanHard copy1.35p per page (b&w) 5.30p per page (colour)
Class 4 – How we make decisions

For example: Decision making processes and records of decisions. Current and previous three years as a minimum.

Information to be publishedHow to get a copyCost
Admissions policy/decisions (not individual admission decisions)WebsiteFree
Agendas of meetings of the governing body and (if held) its sub-committeesHard copy1.35p per page (b&w) 5.30p per page (colour)
Minutes of meetings (as above) – this will exclude information that is properly regarded as private to the meetings.Hard copy1.35p per page (b&w) 5.30p per page (colour)
Class 5 – Our policies and procedures

For example: Current written protocols, policies and procedures for delivering our services and responsibilities. Current information only.

Information to be publishedHow to get a copyCost
School policies including: Charging and remissions policyHealth and SafetyComplaints procedureStaff conduct policyDiscipline and grievance policiesInformation request handling policyEquality and diversity (including equal opportunities) policiesStaff recruitment policiesWebsite Hard copyFree
Pupil and curriculum policies, including: Home-school agreementCurriculumSex educationSpecial educational needsAccessibilityRace equalityCollective worshipPupil disciplineWebsite Hard copyFree
Records management and personal data policies, including: Information security policiesRecords retention destruction and archive policiesData protection (including information sharing policies)Website Hard copyFree 1.35p per page (b&w)5.30p per page (colour)
Class 6 – Lists and Registers

For example: Currently maintained lists and registers only.

Information to be publishedHow to get a copyCost
Asset register/InventoryHard copy1.35p per page (b&w) 5.30p per page (colour)
Class 7 – The services we offer

For example: Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses. Current information only.

Information to be publishedHow to get a copyCost
Extra-curricular activitiesWebsiteFree
Leaflets books and newslettersWebsiteFree

Additional Information

For example: Anything identified in addition to the above

Schedule of Charges

This describes how the charges have been arrived at and should be published as part of the guide.

Type of ChargeDescriptionBasis of Charge
“Disbursement” costPhotocopying/printing @ 1.35p per sheet (black & white)Actual cost @ 1.35p per sheet (black & white)
“Disbursement” costPhotocopying/printing @ 5.30p per sheet (colour)Actual cost @ 5.30p per sheet (colour)
“Disbursement” costPostageActual cost of Royal Mail standard 2nd class *

* The actual cost incurred by the school